HR Business Partner

As businesses navigate unprecedented challenges and opportunities, the role of a reliable HR partner has never been more crucial.

HR is not just about managing people: it is about driving business success through effective talent management, employee engagement, and strategic planning.

An HR business partner can provide the overarching vision and operation support needed to align HR initiatives with broader business goals.

 

Key Reasons

 

Learning & Development

Provide training programs that enhance employee skills and knowledge.

Culture & Diversity

Help you to develop culture of inclusivity and diversity, ensuring a positive workplace where every voice is valued.

Compliance & Risk Management

Ensure you are compliant with current legislation, mitigating risk and potential legal issues.

Talen Acquisition & Retention

Help you attract, recruit, and retain top talent.

Employee Engagement 

Help you develop programs that foster a positive work environment and enhance employee engagement.

Strategic Planning 

Collaborate with you to align HR initiatives with organizational goals, driving long-term success.

Performance Management

Assist in developing performance management systems that motivate employees and drive excellence.

Wondering where to start? Contact a DJB Human Resources Advisor today.

 

T-SLIPS: Filing and Distribution Issues

Various changes and issues have arisen in respect of T-slips to be filed and processed for the 2023 year.

Dental benefits

Beginning with the 2023 year, issuers of the T4 Statement of Remuneration Paid and T4A, Statement of Pension, Retirement, Annuity, and Other Income must report whether the recipient or any of their family members were eligible to access dental insurance or dental coverage of any kind (including health spending and wellness accounts) from their current or former employment.

The T4 will include new box 45, employer-offered dental benefits.

The T4A will include a new box 015, payer-offered dental benefits. This box must be completed if an amount is reported in box 016, pension or superannuation.

CRA indicated that it is mandatory to indicate whether the employee/former employee, or any of their family members were eligible, on December 31 of that year, to access any dental care insurance, or coverage of dental services of any kind, that the employer offered.

The employer/issuer must select which of the following scenarios apply.

  1. Not eligible to access any dental care insurance, or coverage of dental services of any kind
  2. Payee only
  3. Payee, spouse, and dependent children 4.Payee and their spouse 5.Payee and their dependent children
Electronic Distribution

In a December 13, 2023, update to CRA’s webpage, CRA discussed the ability to distribute T4, T4A, T5, and T4FHSA slips using the issuer’s secure electronic portal without obtaining written or electronic consent from the employees or recipients. However, using a secure electronic portal is not available where any of the following situations exist:

  • the employee or recipient requested that paper copies of the slips be provided;
  • the employee or recipient cannot reasonably be expected to have access to the slips in electronic format at the time the slips are issued; or
  • for T4s, if the issuer distributes the T4 when the employee is on extended leave or is a former employee at the time the slip is issued.

Employers/payers must also provide the option to receive these slips in paper form.

If distributing these slips by email, the employer/payer must receive consent in writing or electronic format before sending by email.

Electronic filing thresholds

Effective January 1, 2024, certain information returns must be filed electronically with CRA where more than 5 information returns (reduced from 50) of a particular type are required for a calendar year. The impacted information slips include forms NR4, T5007, T5018, T4ANR, T5, T5013, T4A, T4, and T3. A penalty of $125 will apply where between 6 and 50 slips are filed on paper.

Errors on T-slips

In a recent communication, CRA addressed the concern that auditors and appeals officers may base a decision on issued T-slips without considering the possibility that the issuer made an error in their preparation.

CRA stated that it is the taxpayer’s responsibility to verify the validity and accuracy of the information slip. If the taxpayer notices an error, the taxpayer should contact the issuer to attempt to discuss/resolve the issue. CRA noted that they cannot validate the accuracy of a slip as the relevant information to do so is retained by the issuer and the taxpayer. If the issuer refuses to correct the form, the taxpayer can inform CRA by filing an employee complaint with the employer accounts and services section.

When a taxpayer objects to CRA’s assessment/ reassessment, the taxpayer must provide the reason for the objection. The appeals officer should investigate the accuracy of the information slip when it is part of the disputed issue. The appeals officer may also ask the taxpayer to provide representations.

ACTION ITEM: Various changes to T-slip completion, filing, and distribution are effective for 2023 slips, filed in early 2024. Ensure that these changes are incorporated into your business processes.

CANADA DENTAL CARE PLAN (CDCP): New Income-tested Benefit

On December 11, 2023, Health Canada issued details on the Canada dental care plan that would cover a wide variety of dental services for certain Canadian residents. The plan will be rolled out from late 2023 to 2025.

To be eligible, the individual and their spouse or commonlaw partner (if applicable) must meet all of the following conditions:

  • have an adjusted family net income (AFNI) of less than $90,000;
  • be a Canadian resident for tax purposes;
  • have filed their tax return in the previous year; and
  • not have access to dental insurance, meaning that it is not available through the taxpayer’s or a family member’s employer or pension, or not purchased through a group plan.

Eligibility for children under 18 will be determined by their parents’/guardians’ eligibility.

Individuals will need to meet the eligibility requirements annually. More information on the annual reassessment process will be provided by the government at a later date.

The CDCP will pay for eligible services provided by an oral health provider (such as dentists, denturists, dental hygienists, and dental specialists), less a portion that is to be paid directly by the patient (the “co-payment”). No copayment is required if AFNI is under $70,000. The co-payment starts at 40% for AFNI between $70,000 and $79,999 and increases to 60% for AFNI between $80,000 and $89,999.

Oral health providers are encouraged to follow the CDCP fees, which are not the same as the provincial and territorial fee guides, so their patients do not face additional charges at the point of care. Oral health providers who have enrolled with CDCP will bill the plan directly. Health Canada noted that patients should ask if the provider has enrolled in the CDCP when booking their appointment to limit unexpected out-of-pocket payments.

The program will be first rolled out to seniors with application invitation letters starting in December 2023. Eligible seniors will be able to engage in covered services as early as May 2024. Those with a disability tax credit certificate (T2201) or under 18 years of age can begin to apply as of June 2024. The remaining eligible residents will be able to apply in 2025.

CRA noted that only those who are 70 years old or older by March 31, 2024, have AFNI of less than $90,000 for 2022, and were Canadian tax residents for 2022 will receive the initial application instruction letters.

Once an individual has applied and is determined to be eligible, Service Canada will share the individual’s information with Sun Life, the contracted service provider, for enrolment into the CDCP. Eligible individuals will receive a member card, and be notified of the start date of their coverage. The start date will vary based on when each group can apply, when the application is received and when enrollment is completed.

Oral health providers will be able to enroll voluntarily as a participating CDCP provider directly with Sun Life in early 2024. Details on this process will be available on Health Canada’s webpage when enrollment opens. Oral health providers enrolled in the CDCP will be required to submit the claims directly to Sun Life for payment rather than having patients seek reimbursement from Sun Life for services covered under the plan.

ACTION: If you are an eligible individual, apply for this new benefit when invited. If you are a oral health care provider, consider enrolling as a provider in the plan.

Working from Home Expenses: Employment Expenses

The $2/day flat rate method available to claim expenses for employees working from home was a temporary administrative measure only available from 2020 to 2022; it is no longer available in 2023. As such, employees working from home can only use the detailed calculation when claiming expenses.

For 2023 and subsequent years, a deduction can only be claimed where one of the following criteria is met:

  1. the work space was the place where the individual principally (more than 50% of the time) performed their duties of employment; or
  2. the individual used the space exclusively during the period to earn employment income and used it on a regular and continuous basis for meeting clients, customers, or other people with respect to employment.

CRA indicated that they would consider i) to be met by employees who were required to work from home more than 50% of the time for a period of at least four consecutive weeks in the year.

ACTION ITEM: The $2/day temporary flat rate method cannot be used by employees to claim home office expenses in 2023. Instead, receipts and records must be kept to make claims under the detailed method.

12 Tips to a Brighter Future

the word January with a pile of coins icon Create a budget and include lump sum items such as vacations and gifts. Ensure you allocate funds to savings because there is no such thing as “extra” money.

Helpful Tips to Create a Budget

 

the word January with a pile of coins icon Top up RRSP for the previous year. You can make a contribution for the previous year any time during the first 60 days of the next year. If you’re turning 71 this year you’ll need to make your RRSP contribution prior to converting your RRSP to a RRIF, December 31 at the latest.

Considerations for Using a Spousal RRSP

 

the word January with a pile of coins icon Collect information required for your accountant to file your tax returns on time. The tax filing deadline for individuals in Canada is April 30th each year. If you file a US tax return, the deadline is April 15 and if you administer a Trust, you have until March 31 to file its return.

 

the word January with a pile of coins icon If you haven’t already, start monthly contributions to match your budget goals. You can allocate monthly contributions to TFSA, RRSP, or non-registered investments based on your budget and goals.

TFSA or RRSP?

 

The word May with a blue circle around it. An icon of a family. Contribute to your child’s Registered Education Savings Plan. Ensure you are receiving the maximum matching grants and bonds from the government to help build the savings for your child’s post-secondary education. You can double up your contributions if you have previous year’s unused contribution room.

WITHDRAWING FROM FAMILY RESPs: Flexible Planning Possibilities

Registered Education Savings Plans (RESP) Benefit Information

 

The word June on a yellow ciircle Review your employee benefits and pension to ensure you are getting the most value for your money. Determine what benefits you are entitled to and ensure you are using them if needed. When it comes to matching pension or group RRSP contributions from your employer, ensure you are receiving the maximum from your employer.

EMPLOYEE GIFTS AND PARKING: Updated CRA Policies

Defined Benefit Pension Plans

 

July tip. Image of man in wheel chair with women holding his hand. Review your life and disability insurance to ensure adequate coverage to protect you, your loved ones, and your lifestyle.

Review your life and disability insurance to ensure adequate coverage to protect you, your loved ones, and your lifestyle.

Life Insurance: Do I Really Need it?

 

Wills and Power of Attorney Review your Wills and Powers of Attorney and update if necessary. This is also a good time to review the beneficiary designations in your TFSA, RRSP’s, employee benefits & pension and your life and disability insurance to ensure they are aligned with your estate planning.

 

September tip. Icon of hands holding a sign with a dollar sign. Review your non-registered investment portfolio and identify gains and losses generated in the current year. Strategize with your accountant and investment professional to put yourself in the best position come tax time.

 

 

The word October with a blue hand holding a heart Consider donating to your favourite church or charity. There are many worthwhile causes looking for your hard-earned savings. Have a plan for which organizations you would like to support. You can donate cash, investments, and perhaps even your time.

Charitable Gifting

 

The word November with a an icon of financial planning stuff Review your financial and estate planning and modify if necessary. This is your personal roadmap to reach the goals that you set for yourself. Hold yourself accountable to it, but also be flexible when necessary. Your financial planning should consolidate the planning you are doing in the other eleven months of the year into a single working document. Consider measuring your achievement towards your goals by updating your net worth each year.

The Importance of Having a Comprehensive Financial Plan

 

The word December with a business women cartoon image. Ensure you have a plan to repay your debts. Set a “Debt Free” date and works towards achieving it. Keep in mind that with inflation on the rise, interest rates will be soon to follow.

 

 

Click here for a printable version.